We are looking for a high-performing Business Assistant to become a full-time right-hand partner to our founder across 3 growing companies: software development, a tech product, and a service business.
In this role, you’ll support the founder with business-critical projects, administrative workflows, and select personal tasks, as well as collaborate closely with the wider team. Your core objective is to offload operational routine and streamline daily processes, enabling the founder to focus entirely on scaling and strategic development.
This is a true “Right Hand” position offering high levels of trust, responsibility, and an insider’s view of how a multi-entity business ecosystem operates. What You Will Do * Business Operations & Support (across 3 companies): * Coordinate legal and financial tasks in cooperation with accountants and lawyers; track deadlines and document workflows. * Research requirements, providers, and setup processes for opening international company entities and bank accounts. * Source, vet, and communicate with external vendors, subcontractors, and partners. * Calendar & Communication Management: * Manage and optimize complex calendars across multiple time zones; resolve schedule conflicts proactively. * Track commitments, send timely reminders, and follow up on actionable meeting outcomes. * Admin & Travel Operations: * Handle full-cycle travel arrangements (flights, hotels, transfers, itineraries). * Manage ad-hoc administrative and personal errands efficiently. * Documentation & Financial Admin: * Handle electronic document management (digital signatures/e-docs). * Assist with basic financial ops: invoice issuance, collecting receipts/acts, expense tracking, and spreadsheet reporting.
What We Are Looking For * Experience: 1–2+ years of experience in an executive assistant, administrative, or operations support role (preferred). * Languages: English at least B2 level or higher (fluent written/spoken skills for international research, emails, and calls). * Problem-Solving & Autonomy: Strong resourcefulness and speed; able to figure things out independently without step-by-step instructions. * Tech Savvy & Security Consciousness: * Proficient in G-Suite (Docs, Sheets formulas, Calendar). * Experienced with any of task management tools (Notion, Trello, or Todoist). * Familiar with AI productivity tools (GPT, Gemini, Claude, Manus) and digital security practices (2FA, Proton, password vaults). * Discretion: High level of reliability and respect for strict confidentiality.
What We Offer * Working Hours: Monday to Friday, 10:00 AM — 7:00 PM (with occasional urgent matters outside standard hours). * Location: Kyiv preferred, but open to strong candidates based elsewhere. * Contract: Long-term engagement (Sole Proprietor/FOP structure with NDA). * Benefits & Perks: * 21 days of paid time off (vacation & sick leave) per year. * Full tax coverage and accounting support. * Health insurance coverage. * Budget for sports/wellness, mobile communication, and internet compensation. * Professional growth budget up to $500/year (courses, books, English classes) + company-paid subscriptions for AI tools and software. * All work-related expenses fully covered (taxis, couriers, business lunches). * Career Progression: Clear trajectory to grow into an Operational Manager or Chief of Staff role.
How to Apply: Interested in joining our team? Send your CV to our email address (admin@non0.team, iryna.k@non0.team) or message us directly on Telegram: @irmrtcvlr.
