We are looking for an Operations Manager to support VARTEQ’s daily operational processes, including finance administration, accounting coordination, contracts, equipment, vendors, and contractor support. Responsibiliies: * Plan monthly operational expenses, track actual spending, and support budgeting, cash flow tracking, and operational reporting. * Prepare expense reports, timesheets, invoices, receipts, acts, and other supporting documents; coordinate contractor and vendor payments and ensure timely document flow with the outsourced accounting provider. * Prepare and update contractor agreements, supplier contracts, lease agreements, and equipment documents; track signatures, renewals, and document flow across company entities and projects. * Coordinate purchase, rental, shipment, replacement, and return of company equipment, including equipment stored in Kyiv. * Manage equipment receipt, storage, issuance, and inventory records. * Support pre-onboarding, onboarding, offboarding, background checks, equipment provisioning, and contractor documentation. * Work with suppliers and service providers, request quotes, and coordinate related payments and documents. * Maintain operational checklists and procedures, track deadlines, identify risks, and help resolve blockers. * Coordinate operational tasks with HR, Recruitment, Finance, Accounting, IT, management, contractors, and vendors.
Required Skills: * 4+ years of experience in Operations, Finance Operations, Accounting, Administration, or a related role. * Experience with accounting documents, invoicing, expense tracking, and payments. * Experience coordinating outsourced accounting or external finance providers. * Good Excel / Google Sheets skills, including formulas, pivot tables, and reporting. * Experience working with contracts, vendors, and supporting documentation. * Basic understanding of budgeting, cash flow, and risk management. * Ability to manage several processes, deadlines, and stakeholders at the same time. * Strong attention to detail and follow-through. * English B2+.
Nice to Have: * Experience in IT, outsourcing, consulting, or an international company. * Experience working with international contractors, vendors, and different legal entities. * Understanding of Time & Material and Fixed Price invoicing models. * Experience with cross-border equipment delivery. * Basic understanding of P&L and margin control. * Experience improving or automating operational processes.
What we offer: * Remote work and flexible schedule. * International working environment. * Learning and professional growth opportunities. * Paid vacation, holidays, and sick leave. * Bonuses for successful hires.
At VARTEQ, we value openness, simplicity, ownership, and practical solutions.
If you enjoy bringing structure to complex processes, keeping operations under control, and seeing the direct impact of your work across the company, we’d be happy to hear from you.
