Our team of 13 specialists manages six core functional areas: Office Services, Office Infrastructure, Procurement & Supplies, Logistics, Travel, and Automation. We operate on a foundation of high-touch service and active collaboration. Because our workflows are deeply interconnected, we prioritize an open communication environment and shared cross-functional goals. To ensure we provide the most balanced and reliable solutions for our customers, so we prioritize internal feedback loops to challenge and polish our approaches before they are launched.
Job Summary
As Procurement Specialist in IT & Admin, you will own the end-to-end purchasing processes that powers our business operations and international growth. Your mission is to transition our procurement from an operational function into a strategic value-driver. By balancing cutting-edge IT infrastructure sourcing with agile office management, you will directly safeguard the company’s financial efficiency and supply chain resilience.
Responsibilities and Duties:
— Sourcing & Vendor Selection: Search and evaluation of specialized suppliers (IT and Admin), conducting tenders and competitive bidding; — Contract Management: Negotiating prices and terms, approving contracts and monitoring contract deadlines; — Stakeholder Management: Processing complex requests from technical or administrative teams, obtaining special partner prices; — Strategic Sourcing: In-depth market analysis to optimize costs and find the most profitable solutions; — Compliance: Checking suppliers for compliance based on company standards. Creating and approving REQ, PO in the NetSuit system, reporting and collecting primary documentation from suppliers (invoices, invoices, certificates of work performed). — Processes Optimization: Streamlining our P2P cycle, leveraging data-driven sourcing to unlock budget optimization and cost avoidance.
Qualifications and Skills:
— 3+ years of procurement experience in IT (Hardware/Software) and the ability to get the best deals for the business; — Ability to effectively negotiate and reasonably reduce contract costs and improve delivery terms; — Experience in working on contracts and understanding its legal aspects; — Advanced Excel proficiency; — Orientation and experience in relevant P2P systems; — Critical thinking and ability to see and mitigate hidden risks. — Business and Customer Focus: A sincere desire to help businesses achieve their goals and to view colleagues as internal customers/clients; — Proactivity and Ownership: The ability to act proactively and see opportunities to improve the path to the goal; — Stress Resistance and Flexibility: Stable work with a flow of urgent tasks, quick switching between operational processes, people, documents and projects in conditions of changing priorities, efficiency and maintaining focus on projects in conditions of multitasking and deadlines; — Attention to detail: Scrupulousness in working with numbers and documents; — Diplomacy: Effective negotiation and interaction skills with both contractors and colleagues; — Analytical thinking: the ability to critically evaluate processes and suggest ways to optimize and improve them.
We offer multiple benefits that include
— The environment of equal opportunities, transparent and value-based corporate culture and an individual approach to each team member — Competitive compensation and perks. Annual performance review — Opportunity to receive a Performance Bonus for your individual achievements and a Loyalty Bonus recognizing your dedication to the company — Gig-contract — 21 paid vacation days per year, paid public holidays according to the Ukrainian legislation — Development opportunities like corporate courses, knowledge hubs, and free English classes as well as educational leaves — Medical insurance is provided from day one. Sick leaves and medical leaves are available — Remote working mode is available within Ukraine only — Free meals, fruits, and snacks when working in the office
